gtd

Journal, With A Bullet

I’ve dipped my toes into the Bullet Journal pool.

For two months now, I’ve been logging my daily activities, organizing my tasks, and laying out my appointments and meetings in this handy journal, using a no-frills approach to the Bullet Journal philosophy. Basically, I took what I was doing using Things and paper lists and combining that workflow into one canonical place: a notebook.

(And a cheap-o one at that. Nothing fancy.)

The basic idea is that you write your task list and appointments down on paper, month by month. Whatever you don’t get done each month transfers to the next month. Along the way, you make decisions about those tasks – like, should they even be in there?

From there, you use an index system at the front of the notebook to keep tabs on the various months, task lists, projects, and reference lists you keep in the journal. And then it’s up to you to add whatever system you want on top of that basic outline.

I’m still in the very early stages of using this system, but already I’ve noticed a few things:

  • If I need to do or remember something, I have one place to put it now. Before, I was using paper, my phone, or nothing.
  • If I have a task to do, having a reference to look at has been super helpful. “What can I do right now?” Check the journal, and it’s there. I am finding I’m actually getting more done.
  • There’s a bit of personality involved – such as noting the first time we went to the ice cream shop, or writing down a memorable moment in the daily log. It’s a journal in the truest sense.
  • You can get crazy with pictures and taxonomies and ink colors, but I’m keeping it simple, or putting in a splash of color when I feel like it. No pressure to do either, because it’s mine, and only I look at it.
  • I’m logging my fitness goals in the journal, and boy – it’s a real sense of accomplishment to see my commitment on paper.

Other digital systems have never quite stuck with me, whether those systems involve an app (Things), a device (my iPhone), or notes (Apple Notes, Simplenote, etc.). Maybe all I needed was a notebook and a pen.

I’m still living the Getting Things Done® lifestyle, with projects and weekly reviews and all that. The journal keeps all that in one spot, and gives me direct, immediate feedback on how I’m doing. At the minimum, the system requires a monthly review.

The combo of iOS Reminders, my Apple Calendar (on Mac and iOS), and the Bullet Journal has been key with appointments, meetings, birthdays, etc. Writing down an event on paper is fine, but I still need my phone to buzz and remind me of upcoming dates.

Photography-related: I have a whole @Photos project in here with to-do items, lists of ideas, and potential blog posts. Again, it’s an on-paper reference – one canonical source for photography stuff.

Habits are hard to establish. I feel like GTD has been an easy at-work habit, but maybe not such an easy life habit. With this journal system, I may finally have the platform to get things done in all areas of my life.

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On being an advanced beginner

There was a time when I could hear a song on the radio, pick up my guitar, and strum it out until I got the hang of the song’s chord progression or riff.

In high school, after I picked up my first guitar for $100, I could sit for hours and learn my favorite songs. Over time, I built up a competency for guitar playing. No, I couldn’t hammer out solos like my friends. I didn’t have a knack for songcraft, either. But I had enough skill to play what I wanted to play, and to learn something I heard and liked.

I like to think I still have that skill set. Like riding the proverbial bike, from time to time I pick up my acoustic guitar and everything comes back to me. The time I spent in high school was an investment that pays off every time I play.

My guitar playing came to mind during Merlin Mann’s 37-minute-long video on expertise and fake self-help. Mr. Mann learned that there are several levels of expertise, ranging from novice to expert, and your placement on the gradient is proportional to the time and attention you place on whatever it is you’re studying.

A novice, the thinking goes, starts out knowing nothing, and learns by doing exactly what they’re told. Learn the basics. Simple enough.

My journalism professor, Dr. Dennis Renner, said that “rules are made for smart people to break.” That little maxim always stuck with me because it makes so much sense. Learn the basics before you go sprinting off to change to world. You have to know something before you can’t start messing around. You don’t get smart until you move past the novice level.

So the expert and the master, as Mann labels a sixth level, are free to break the rules because they know the rules inside and out. They know the rules so deeply and personally that the rules fade into habit.

It’s the step above novice, what Dreyfus calls “advanced beginner,” that has me thinking.

For years now, I’ve dabbled in many things and have become an expert of none. It’s the Renaissance Man Syndrome: know a little about a bunch of stuff, enough to talk intelligently during dinner hour conversations, but not enough to go out and change the world. Or get anything practical done. Just knowing is different from actually doing.

Take graphic design. I’ve been doing design work for almost seven years now, from my first design class in college, yet I wouldn’t call myself anything next to an expert. I know enough to get my job done, to dabble in freelance projects, and that’s it. Mostly, I think it’s because I never developed a strong enough foundation. No art training and little design sense handicap me, and prevent me from developing my craft to an expert level.

Writing, however, is something I know deep and well. My whole life, I’ve studied grammar and story telling and expository writing. It made English an obvious bachelor’s degree choice, and helped journalism come naturally to me. Writing isn’t easy. But I know enough to do well, help others, and critique bad writing when I see it. This comes from years of doing writing.

As Merlin says, every writing book on Earth has one shared piece of advice: sit in a chair and write. That’s the only way to get better.

Well, that and pick up a goddamn book now and again.

But besides writing, I don’t have a particular skill I can call my own. Sure, I can fix a computer – but I get the knowledge to do that from online searches and a bit of history. And yeah, I can take a decent photograph – but that comes from seeing how others have done it, not from any particular depth of knowledge.

I respect men and women who can work on cars so much. They have to know a vehicle deep and well or it doesn’t get fixed. It’s a skill I’d love to pick up (and it has me researching some ways to do just that).

Mann argues that so much of our knowledge about a particular subject doesn’t get much deeper than a Wikipedia search and a few how-to articles. We become beginners at something and never really advance beyond that. It’d be like Michaelangelo putting tracing paper over a painting he saw and transferring it the Sistine Chapel. From afar, it might look nice, but up close – well, anyone could do that.

That little bit of knowledge makes us arrogant. We end up thinking we know more than we actually know.

Renaissance Men and Women of old, especially some of our founders like Thomas Jefferson and Ben Franklin, knew a great deal about many things. They were deep and wide. Their lives were dedicated to learning and thinking, and – in all fairness – few of us have time for that today.

Instead, we take up hobbies and learn a lot about one or two subjects. But knowing something deeply doesn’t simply affect what we do in our free time. It also affects our prospects for employment and advancement.

And shucks, it makes us interesting people. Deeply interesting. Like, magazines-or-NPR-will-interview-you-for-your-expertise interesting.

That’s not for everyone. Some people (and you know them well) are comfortable with a mile wide and an inch deep. I respect that, and it’s naive to think that everyone will become an expert in something.

But man, wouldn’t it be great if we had more people who knew what the hell they were talking about when they open their mouth?

Wouldn’t it be cool if more of us moved past the “advanced beginner” stage?

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